Get in contact Free Trial

Job offer email

Congratulations! When you send a job offer email, you are acknowledging your clear interest in an applicant – in other words, you have found the person you would like to hire. Now that you have probably already met the candidate in person, you can tie what you put in your message in with your meeting, video interview, or phone call.

This shows the candidate that you have retained a good memory of your personal encounter with them and appreciate the opportunity it presented. However, sending your job offer email does not necessarily mean that you already have a new member of staff, so picking the right words is crucial. After the employer accepts the candidate there are still usually a few things that need to be clarified before the new employee actually starts work and their ultimate acceptance of your offer can depend on them. The extent to which you want to touch on these issues in your job offer email depends entirely on your recruitment and onboarding process.

Three tips for good job offer emails

  1. Write positively: Your new member of staff will probably have beaten a few other applicants to the role. Congratulate them and tell them why they were chosen.
  2. Tell it straight: Finding good employees is a major challenge. Rather than beating about the bush, get to the point as quickly as possible. The successful applicant will have gone to a fair bit of trouble to get the opportunity to work for you. Thank them for their interest in your company and always keep them at eye level in your communications.
  3. Tell them what happens next: Explain the next steps to the candidate. Will there be another meeting? When is the candidate’s deadline for accepting the post? Do you need any more documentation, or would you like a phone call? Don’t leave your new member of staff in the dark about what will happen next.

Template for your job offer emails

Dear Ms. Doe,

Thank you for your application for the post of [Junior Sales Manager CEE]. We are pleased to inform you that we were very impressed when we met you in person and we would like to offer you the position, starting on XX/XX/XXXX.
We picked you out of a large number of applicants as we were won over by your creativity throughout the application process, your specialist expertise, and your professional experience.

We hope that you are interested in working with us and I would ask you to get back to me by XX/XX/XXXX regarding the next steps and your ultimate decision.
I take the liberty of attaching the relevant employment contract for you to read through. Should you have any more questions, then please do not hesitate to contact me at any time.

We are looking forward to welcoming you to our team and are hoping for a positive response on your part.

Best wishes,
[Your name]

[Signature]

That could be of interest to you

Google for Jobs arrived in Germany and Switzerland Prescreen Whitepaper Google for Jobs
Google for Jobs arrived in Germany and Switzerland

Recruiters keep asking themselves about Google for Jobs – what effect does the function have, for example, on searches for candidates? We have summarized the most important information for ...

Diversity in Recruiting Prescreen Diversität
Diversity in Recruiting

Nowadays, recruiting and diversity management are inextricably linked. The company ultimately decides which candidate is best suited to a vacancy during the application process. This step is crucial to ...

HR Controlling in 2019 Prescreen HR-Controlling
HR Controlling in 2019

Nowadays, controlling is also an integral part of the recruiting process, in line with the motto “Trust is good, controlling is better.” Therefore, you need particular KPIs (key performance ...

5 steps to finding the right applicant tracking software Prescreen Bewerbermanagement Software
5 steps to finding the right applicant tracking software

Every company needs to find the right employees to be successful. However, setbacks and problems often occur during the recruiting process, slowing it down or making it difficult to ...

Goodbye talent shortage, hello active recruiting! Prescreen Active Recruiting Lösung
Goodbye talent shortage, hello active recruiting!

The prevalent lack of talented specialists poses challenges for recruiters on a daily basis. It makes it even more difficult to find the right person for the job. Things ...

GDPR and recruiting: the rights and obligations of recruiters and applicants Prescreen DSGVO Recruiting
GDPR and recruiting: the rights and obligations of recruiters and applicants

The new EU general data protection regulation (abbreviated “GDPR”) is approaching rapidly. For most, if not all, companies, this means changes need to be made to their way of ...

The problem with job portals Prescreen Jobbörsen
The problem with job portals

You might well think that the number is overwhelming, but in truth, the jungle of job portals in German-speaking countries is not yet all that complex. However, recruiters are ...

Fair Recruiting Prescreen Faires Recruiting
Fair Recruiting

There are many different sides to fair HR work. When choosing to hire new employees, the requirements differ in every culture, industry and company. Many factors dictate whether you ...

FREE & NON-BINDING

Get in contact with our e-recruiting specialists now!

I hereby subscribe to the Prescreen newsletter and agree to receive news from the Prescreen HR magazine, event invitations and information about Prescreen's services and products. I have read and understood the privacy policy. My consent can be revoked at any time.