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Automated deletion requests

05.10.2020

The right to be forgotten is a regulation laid down in the GDPR, which also has a significant influence on recruiting. To ensure that you are always on the safe side in terms of data protection, Prescreen now also automatically deletes personal data by request. This eliminates the previously manual and time-consuming steps and simplifies compliance with the data protection regulations.

What has changed?

Previously, deletion requests from candidates had to be collected and manually deleted at the appropriate time. Now candidates can simply request a deletion request and will be automatically removed from the system after the specified period of time. The deletion request can not only be triggered by the candidates, you as a recruiter can also initiate the process upon candidate wish.

What happens until the deadline expires?

Once the deletion request has been initiated, these candidates no longer receive any automated messages from the system. This includes job newsletters, mass mailings or messages that would be sent out due to automated workflows. It is also no longer possible for these candidates to apply for another position in your company while the deletion request is active.

For you as a recruiter, this means that you cannot send questionnaires, invitations for assessments or invitations for extended data storage to the respective candidates or assign new jobs to them.

However, you can still send manual messages so that you still have the opportunity to contact these candidates if needed. This function serves to clarify possible open questions regarding the process of the deletion request.

Until the deadline has expired, both the candidates themselves and you as the recruiter can revoke the request at any time at their request. This way, the data will remain intact and the candidates will continue to receive their automated system messages.

Further important information:

In order to make this process as transparent as possible, all activities undertaken in this regard are recorded in the activity log. This way, you and your entire team can always track exactly which steps were taken by which person at what time.

You can also decide whether you want to be informed when candidates initiate a deletion request and what information is made available to candidates regarding the request, recall and final deletion.

 

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