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Privacy Notice for business users

of New Work SE
Strandkai 1
20354 Hamburg, Germany
(referred to below as “Prescreen”)

Version 1 from 10 November 2021

1. Analysis of usage behaviour

Prescreen is entitled to anonymise the personal data arising from this processing relationship and to carry out all processing steps required for anonymisation. Prescreen may analyse such anonymised data for its own purposes, such as carrying out business or industry comparisons, statistical analyses, benchmarking, product improvements, new product development, and for other similar purposes, including anonymised sharing with Prescreen users and third parties. Business users can deactivate this anonymised analysis of their usage behaviour in their profile under the section “ PRIVACY & DATA PROCESSING.” The legal basis for this is Article 6 (1) (f) GDPR.

2. Notifications to business users and data storage

We process personal data of business users for marketing purposes (such as event information in newsletters and product information) if the business user has granted us separate consent or if Prescreen can base such permission on a statutory authorisation. Business users can subscribe to or unsubscribe from the newsletter in the “PRIVACY & DATA PROCESSING” section of their profile. We store personal data for a maximum duration of three years, starting with the day of the last contact with the business user, since it can be assumed for this period that the business user could be interested in further utilisation of one of Prescreen’s services or may wish to continue using services. The legal basis is Article 6 (1) (1) (f) GDPR to the extent that we store data in order to ensure that there is evidence of your registration, and to resolve any potential misuse of your personal data if applicable. We store your e-mail address with your consent; the legal basis is Article 6 (1) (1) (a) GDPR. Users with admin rights receive product information; the legal basis for this is Article 6 (1) (f) GDPR as we have a legitimate interest in providing users that have administration rights with sufficient information about the product.

As long as a business relationship remains intact, the personal data of business users will continue to be stored if this is necessary to meet contractual obligations. Storage periods longer than the three years mentioned above can also arise if the data is required for the establishment, exercise or defence of legal claims before an authority, or if we have statutory retention obligations. The data will be stored for as long as necessary for the fulfilment of these purposes.

3. Processing support requests

If business users contact our customer service, we process the data provided to handle their request. If applicable, we obtain separate consent from you to process the data. Data processing for other purposes only takes place in compliance with legal requirements in accordance with Article 6(IV) GDPR. We also use service providers to process support requests. The legal basis for data processing are in particular Article 6(1)(a) GDPR (consent for a specific purpose), Article 6(1)(b) GDPR (data processing for the performance of a contract), Article 6(1)(f) GDPR (data processing on the basis of an assessment of interests) or Article 6(1)(c) GDPR (data processing for compliance with a legal obligation).

4.Onboarding, tooltips

If business users use the tool, a service provider is also commissioned to provide the onboarding process and tooltips. The legal basis for data processing are in particular Article 6(1)(b) GDPR (data processing for the performance of a contract).

5.Further data protection information, e.g. controller and contact details

You can find more information on data protection here