Last updated: 07/2020
We at Prescreen International GmbH (referred to below as “we”, “us”, “Prescreen”) are delighted at the interest you have shown in our company. In our Data Protection Declaration we notify you of:
Please read the following information carefully to gain an accurate picture of why we collect your data and how we use it.
The controller pursuant to Article 4 No. 7 of the EU General Data Protection Regulation (GDPR) is:
Prescreen International GmbH
Mariahilfer Straße 17
1060 Wien, Österreich
Our data protection officer is Marco Tessendorf.
You can contact us at firstname.lastname@example.org with any questions regarding data protection.
Our website is operated on servers belonging to
Hetzner Online GmbH
Our website uses SSL encryption for security reasons and to protect the transmission of confidential content, such as requests you send to us. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line. If SSL encryption is enabled, the data that you transmit to us cannot be read by third parties.
Right to withdraw:
You may withdraw your consent for the processing of your personal data at any time effective for the future. This shall not affect the lawfulness of processing that has taken place until your withdrawal.
Right of access:
You have the right to obtain confirmation as to whether or not personal data concerning you is being processed. If this is the case, you shall have a right of access to this personal data as well as to further information, e.g. the purposes of the processing, the categories of personal data processed, the recipients, and the envisaged period for which the personal data will be stored and/or the criteria used to determine that period.
Right to rectification:
You have the right to obtain rectification of inaccurate data without undue delay. Taking into account the purposes of the processing, you have the right to request the completion of incomplete personal data.
Right to erasure:
You have the right to obtain the erasure of data if the processing is no longer necessary. This is the case for instance if your data is no longer needed for the original purposes, you have withdrawn your declaration of consent under data protection law, or the data was processed unlawfully.
Right to restriction of processing:
You have a right to restriction of processing, e.g. if you believe that the personal data is inaccurate.
Right to data portability:
You have the right to receive the personal data concerning you in a structured, commonly used, and machine-readable format.
You shall have the right not to be subject to a decision based solely on automated processing, including profiling, except in the exemptions stated in Article 22 GDPR.
There will be no decision based solely on automated processing, including profiling.
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you if the data processing is based on point (e) or (f) of Article 6 (1) GDPR; this also includes profiling based on those provisions. The respective legal basis on which processing is based can be found in this Data Protection Declaration.
If you lodge an objection, we will no longer process the personal data concerning you unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights, and freedoms or for the establishment, exercise or defense of legal claims (right to object in accordance with Article 21 (1) GDPR).
Where your personal data is processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing. If you object, the personal data shall no longer be used for direct marketing purposes (right to object in accordance with Article 21 (2) GDPR).
The objection shall be free of charge and will not require any particular format whatsoever; if possible please send an email to: email@example.com.
You have the right to lodge a complaint with a data protection supervisory authority regarding the processing of your personal data by us.
The authority responsible for you is:
Austrian Data Protection Authority / Österreichische Datenschutzbehörde
It may become necessary to amend this data protection information due to further developments on our website or due to changes in statutory or regulatory requirements.
Our website uses transient and persistent cookies:
Transient cookies are automatically erased when you close your browser. They include in particular session cookies. These store a Session ID with which different requests from your browser can be assigned to the common session. This means that your computer can be recognized again when you return to our website. The session cookies are erased when you log out or close the browser.
Persistent cookies are automatically erased after a specified period of time which can differ depending on the cookie. The period of time that the individual cookies are stored can be found in the list below.
Our website uses first-party cookies and third-party cookies:
In addition to the first-party cookies set by us, third-party cookies provided by other service providers are also used. We notify you of the use of third-party cookies and of the cooperation with external service providers that provide services such as web tracking or range measurement for us further below in this Data Protection Declaration.
Access to your consent settings:
Within the scope of consent management (cookie banner), we give you the option of deciding whether cookies should be set as part of our offer in accordance with your specifications. You have the option of changing the decision made there at any time, and of providing or withdrawing your consent at a later date.
Your cookie history:
The legal basis for processing personal data using cookies as required for technical reasons is Article 6 (1) (f) GDPR. Otherwise we base the processing on Article 6 (1) sentence 1 (a) GDPR (“Consent”).
When you use our website for informational purposes only, i.e. if you do not register or otherwise provide us with information, our system automatically records data and information that your browser sends to our server (usage data):
The legal basis for temporarily storing the data is Article 6 (1) (f) GDPR.
Temporary storage of data by the system is necessary in order for us to provide our website to you. The user’s IP address in particular must remain stored for the duration of the session for this purpose.
The data is stored in logfiles in order to ensure the functionality of the website. The data is also used to ensure that our information technology systems stay secure. These purposes also represent our legitimate interest in the data processing in accordance with Article 6 (1) (f) GDPR.
The data will be erased once it is no longer required to achieve the purpose for which it was collected. This is the case once the respective session has ended where data is collected for the purposes of providing the website. This is the case after 14 days at the latest where data is stored in logfiles.
The collection of data for provision of the website and storage of data in logfiles are mandatory for the purposes of operating the website. The visitor to the website therefore has no right to object in this case.
Essential cookies enable basic functions and are necessary for the website to function properly.
|Purpose||This list represents the purposes of data collection and processing. Consent is only valid for the stated purposes. The data collected cannot be used or stored for any other purpose than the one listed below. Provision and functionality of the prescreen.io website - PHPSESSID: provision and loading of the website - pll_language: language settings Legal basis: Art. 6 Paragraph 1 lit. f GDPR|
|Cookie Name||PHPSESSID, pll_language, hwp_*, cer_*|
|Cookie Running Time||Session|
|Purpose||This website uses Borlabs cookie, which sets a technically necessary cookie (borlabs cookie) to save your cookie consent. Borlabs Cookie does not process any personal data. The borlabs-cookie cookie stores your consent that you gave when you entered the website. If you would like to revoke this consent, simply delete the cookie in your browser. When you re-enter / reload the website, you will be asked again for your cookie consent.|
|Cookie Running Time||1 Jahr|
|Purpose||We use the Google reCaptcha service to determine whether a person or a computer makes a certain entry in our contact forms or in our newsletter form. Google uses the following information to check whether you are human or a computer: - IP address of the device used, - the website that you visit with us and on which the captcha is integrated, - the date and duration of the visit, - the identification data of the browser and operating system type used, Google account if you are logged into Google, - Mouse movements on the reCaptcha surfaces as well as tasks where you have to identify images. The legal basis for the data processing described is Art. 6 Para. 1 lit. f GDPR. We have a legitimate interest in this data processing, which serves to ensure the security of our website and to protect us from automated input (attacks). For the cases in which personal data is transferred to the USA, Google has submitted to the Standard Contractual Clauses (SCCs).|
|Cookie Name||IDE, 1P_JAR, ANID, CONSENT, DV, NID|
|Cookie Running Time||1 Jahr|
In order to provide our services, in particular to always adapt our products and services to the needs of the users, we need tracking technologies.
|Purpose||This website uses Matomo, a web analysis service provided by InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand (“Matomo”). Matomo uses various cookies (see "Cookies" above). The data collected with Matomo are stored on our own servers. It will not be passed on to third parties. On the one hand, we use Matomo to analyze the use of our website and to be able to improve the site regularly. We can use the statistics obtained to improve our offer and make it more interesting for you as a website visitor. The legal basis for data processing for the use of Matomo as a tracking tool is our legitimate interest in accordance with Art. 6 Para. 1 lit. f GDPR in the optimization of our online offer and our website. You can object to this data processing at any time. To do this, go to the cookie settings in the footer at the bottom right of the website. You can also prevent tracking by preventing the storage of cookies on your computer by setting your browser accordingly. Since we attach great importance to data protection, Matomo records IP addresses in an anonymised form.|
|Cookie Running Time||13 Monate|
|Provider||Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043|
|Cookie Running Time||2 years|
|Provider||Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043|
|Provider||Microsoft Corporation, One Microsoft Way Redmond, WA 98052-6399|
|Purpose||On our website we use technologies from Bing Ads, which are provided and operated by Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA (“Microsoft”). Microsoft places a cookie on your device if you have reached our website via a Microsoft Bing ad. In this way, Microsoft and we can recognize that someone clicked on an ad, was redirected to our website and reached a previously determined target page (“conversion site”). We only find out the total number of users who clicked on a Bing ad and were then redirected to the conversion site. Microsoft uses the cookie to collect information from which usage profiles are created using pseudonyms. These usage profiles are used to analyze visitor behavior and are used to display advertisements. No personal information about the identity of the user is processed. If you do not want information about your behavior to be used by Microsoft, you can deactivate the required setting of a cookie as described above under "Cookies" by changing the browser settings. In addition, you can prevent the collection of the data generated by the cookie and relating to your use of the website and the processing of this data by Microsoft by deactivating the "Show personalized advertising in the browser" button. The legal basis for data processing for the use of Bing Ads is the consent of the website visitor in accordance with Art. 6 Para. 1 lit. a GDPR. For cases in which personal data is transferred to the USA, Microsoft has submitted to the Standard Contractual Clauses (SCCs). Further information on data protection and the cookies used by Microsoft and Bing Ads can be found here.|
|Cookie Running Time||MUID|
|Provider||Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Irland|
|Purpose||In addition to the methods mentioned above, we use the so-called Facebook pixel of the social network Facebook, which is operated by Facebook Inc., 1 Hacker Way, Menlo Park, CA 94025, USA, or if you are based in the EU , Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbor, Dublin 2, Ireland. With the help of the Facebook pixel, Facebook is on the one hand able to determine the visitors to our website as a target group for the presentation of advertisements (so-called Facebook ads). Accordingly, we use the Facebook pixel to show the Facebook (or Instagram) ads placed by us only to Facebook (or Instagram) users who have also shown an interest in our website or who have certain characteristics (e.g. interests on certain topics or products, which are determined based on the websites visited) that we transmit to Facebook (so-called custom audiences). With the help of the Facebook pixel, we can also understand the effectiveness of the Facebook advertisements for statistical and market research purposes by seeing whether website visitors have been redirected to our website after clicking on a Facebook advertisement (so-called "conversion"). The Facebook pixel is directly integrated by Facebook when you visit our website and saves a cookie on your device. If you then log in to Facebook or visit Facebook while logged in, your visit to our website will be noted in your profile. We cannot draw any conclusions about the identity of the website visitors with the data collected. However, the data is stored and processed by Facebook so that a connection to the respective user profile is possible and can be used by Facebook for its own market research and advertising purposes. The legal basis for data processing for the use of Facebook Custom Audiences is the consent of the website visitor in accordance with Art. 6 Para. 1 lit. a GDPR. You can find the Facebook data protection declaration here.|
|Cookie Running Time||Sitzung / 1 Jahr|
|Provider||LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Irland|
|Host(s)||.ads.linkedin.com, .linkedin.com, .www.linkedin.com|
|Cookie Name||JSESSIONID, PLAY_LANG, PLAY_SESSION, UserMatchHistory, bcookie, g_state, lang, lidc, lissc, liveagent_oref, liveagent_ptid, liveagent_sid, liveagent_vc, spectroscopyId|
|Cookie Running Time||2 Jahre|
If you use our contact form to obtain advice from our e-recruiting specialists, we collect the data you enter there (first and last name, email address, telephone number, company, any personal information from the optional message to us). Data that you send to us this way will be processed by us electronically in our system (see section “Data processing systems”) for the purposes of answering and processing your query. We invoke Article 6 (1) (b) GDPR as the legal basis for this (implementation of pre-contractual steps for product queries).
If you communicate with us via email, e.g. via firstname.lastname@example.org, you transmit data such as your sender’s address, information contained in the content or your signature (e.g. your position and contact details), general data such as the time of dispatch, and specific data which you may send in an attachment (e.g. your resumé in the case of applications). Data that you send to us this way will also be processed electronically in our system (see section “Data processing systems”) for the purposes of answering and processing your query. We provide this channel of communication on the one hand to enable you to contact us quickly by electronic means. By doing this, we fulfill a statutory requirement in accordance with the Austrian E-Commerce Act (ECG). The legal basis in this regard is Article 6 (1) (c) GDPR. We may also invoke Article 6 (1) (f) GDPR. Our legitimate interest is to ensure efficient and effective service.
If you speak with one of our employees by telephone, we record certain traffic and communication data, such as the telephone number used or the duration of the call. Our employees are also required to record the content of the conversation briefly in our system (see section “Data processing systems”). By providing a telephone number for the purposes of making direct contact, we fulfill a legal requirement in accordance with the Austrian E-Commerce Act (ECG). The legal basis in this regard is Article 6 (1) (c) GDPR. We may also invoke Article 6 (1) (f) GDPR. The purpose and our legitimate interest in this data processing is to provide more efficient service (e.g. to forward information regarding your matter within the company and to be able to give you the best possible advice when you call us again).
If you contact us by mail, we collect details on your sender address and the content of the document. The documents sent are also stored digitally in some cases for faster processing. We also invoke Article 6 (1) (f) GDPR as the legal basis with this.
You may also contact us at events, presentations, or trade fairs and leave your details with us at these, e.g. in the form of a business card. We digitize the data collected this way by transferring it to our CRM system (see section “Data processing systems”). The associated content of the discussion may be logged in a report. We invoke Article 6 (1) (b) or Article 6 (1) (f) GDPR as the legal basis for this as applicable. Our legitimate interest is in being able to give you the best possible advice in any subsequent discussions.
You must register with us before you can receive free downloads via email. We collect the data you enter there with this (first and last name, email address, telephone number, company, any personal information from the optional message to us). Data that you send to us this way will be processed by us electronically in our system (see section “Data processing systems”) for the purposes of processing your query. We use the data on the one hand to send you the requested download via email. In return for this free service, we may contact you via email or telephone to provide you with information about our products and services. We invoke Article 6 (1) (b) GDPR as the legal basis for this.
In order to be able to answer queries in the best possible way and to verify and update our database, we may supplement personal data through research and enhancements (e.g. by adding a salutation to a letter or through allocating a position or department). We will only use publicly accessible sources as our sources for this. The legal basis for this data processing is Article 6 (1) (f) GDPR.
We will store your data for as long as required to process a request. This does not apply to data that we are not yet allowed to erase due to our statutory obligations (e.g. documents that must be kept in accordance with tax or commercial law), and data that is required to safeguard legitimate interests, e.g. to assert claims.
Our website gives you the option of subscribing to our newsletter, which provides regular updates on the news from Prescreen HR magazine, events, and information regarding Prescreen’s services and products.
We use the double-opt-in process for registrations to our newsletter. This means that once you have registered, we will send you an email to the email address provided in which we ask you to confirm that you wish to receive the newsletter. If the email address is not confirmed within one week, it will be automatically erased. We also store your IP address and the times of the registration and confirmation. The purpose of the procedure is to be able to ensure that there is evidence of your registration, and to resolve any potential misuse of your personal data if applicable.
The legal basis is Article 6 (1) sentence 1 (f) GDPR to the extent that we store data in order to ensure that there is evidence of your registration, and to resolve any potential misuse of your personal data if applicable. We store your email address with your consent. The legal basis is Article 6 (1) sentence 1 (a) GDPR.
You may withdraw your consent to receive the newsletter and cancel the newsletter at any time. You can exercise your right to withdraw by clicking on the link provided in each newsletter email, by sending an email to email@example.com, or by sending a message to the contact details provided in the website’s legal information.
We may store the unsubscribed email addresses for up to three years based on our legitimate interests before we erase these, in order to be able to prove that consent was provided previously. The processing of this data shall be limited to the purpose of a possible defense against claims.
Our data protection information for applicants can be found here.
In the case of customers and other business partners, we process personal data primarily for the initiation, establishment, and processing of contractual and pre-contractual relationships.
We collect the following information in particular for this:
The data processing is necessary in accordance with Article 6 (1) (b) GDPR for steps prior to entering into a contract, proper implementation of the contractual relationship, reciprocal fulfillment of the obligations from the contractual relationship, and to terminate the contractual relationship.
If necessary, we may process your data beyond the actual fulfillment of the contract in order to safeguard legitimate interests, e.g. for the assertion of legal claims and as a defense in legal disputes. The legal basis in these cases is Article 6 (1) (f) GDPR.
In addition, we process personal data for the purposes of fulfilling statutory retention obligations (e.g. under commercial and tax law) in accordance with Article 6 (1) (c) GDPR.
We also process the data stated above in order to carry out customer surveys, marketing campaigns, market analyses, competitions, or similar campaigns and events. The legal basis in these cases is Article 6 (1) (f) GDPR. You have the right to object to the processing (in particular to the sending of direct marketing).
Your personal data will be erased provided that this is no longer required to fulfill the purpose of the storage, and no legal storage obligations or the assertion of legal claims prevent it from being erased.
A range of service providers support us in the processing of personal data. If we forward data to these service providers or have data processed there, they may use the data exclusively to fulfill their tasks. The service providers have been carefully selected by us, are contractually bound by our instructions, and have appropriate technical and organizational measures in place to safeguard the rights of data subjects.
The legal basis for using these service providers is Article 6 (1) (f) GDPR. Our legitimate interest here is to be supported effectively by these service providers, and at the same time to reduce our own effort and expenditure in providing the respective systems.
In order to ensure that we retain control of the data transmitted at all times and to ensure that our service providers maintain an appropriate data security standard, we have either entered into processing contracts with them in accordance with Article 28 GDPR or have EU standard contract clauses in place.
If you send us an email, the personal data is automatically stored on the Microsoft Exchange email servers (on-premises). Our parent company New Work SE has access to the personal data. The company provides the Exchange Server to us centrally.
New Work SE
20354 Hamburg, Germany
We use Microsoft Dynamics On-Premise as ERP software.
One Microsoft Way Redmond
Washington, WA 98052-6399, USA
Microsoft Dynamics is provided to us centrally by New Work SE and therefore has access to the data.
We use the cloud based software solution Salesforce as a CRM system.
The Landmark @ One Market Street, Suite 300
San Francisco, CA 94105, USA
Salesforce is provided to us centrally by New Work SE and therefore has access to the data.
We use the cloud based ticket system Jira in order to process software implementations for customers.
Atlassian Pty Ltd
c/o Atlassian, Inc.
350 Bush Street
San Francisco, CA 94104, USA
Jira is also provided to us centrally by New Work SE and therefore has access to the data.
We use the cloud based software solution Help Desk to process support requests.
Help Scout Inc.
131 Tremont Street
Boston, MA 02111, USA
We use Join.me/ LogMeIn to hold webinars or web meetings for product presentations, and consultations with interested parties and customers.
LogMeIn USA, Inc.
333 Summer Street
Boston, MA 02210, USA
Our newsletter is sent using the software CleverReach.
CleverReach GmbH & Co. KG
26180 Rastede, Germany
We use the software Nicereply for analysis and quality assurance of user interactions with customers and interested parties.
Nice Reply s.r.o.
811 04 Bratislava, Slovak Republic
We use the software solution Juro for contract management (processing agreements, framework agreements). Among other things, this allows contracts and agreements to be signed and entered into digitally.
Juro Online Ltd.
1 Edge Street
London, W8 7PN